Organisations have traditionally found it difficult to keep track of movable assets such as IT equipment. Items can simply ‘disappear off the map’ after they are purchased, leaving firms unable to establish basic answers to questions such as how many assets they own and of what type, where they are currently located, which ones need to be serviced or replaced, which ones are eligible for a free upgrade, which ones are under warranty, or how much each individual asset – and the overall asset estate – is worth.

While businesses have muddled through in the past without being able to access this information, three trends in the current business climate are making this lack of insight into the management of company assets unacceptable.

Software License Compliance

Software vendors are becoming much more aggressive when it comes to ensuring that organisations are using legally compliant versions of their software. With the penalties for failing to ensure this including delivery up of equipment, unlimited fines and even prison sentences, it is imperative that organisations control their software assets adequately.

Regulatory Change

Changes in the regulatory landscape are forcing organisations to monitor and track assets more closely. Financial accounting rules, from the US Sarbanes- Oxley Act to the International Financial Reporting Standards now in force in the EU, require companies to account in greater depth for all of their assets throughout their lifecycle. The EU Waste Electrical and Electronic Equipment directive, meanwhile, requires organisations to manage, document and record asset disposal
in detail.

Cost control, Savings and Avoidance

With ever decreasing budgets, Organisations need to adopt tighter controls around costs and thus improve margins. A key enabler of this is the active management of Software Assets. It is not unusual for enterprise organisations, with the appropriate expert assistance from Aim, to make multi million pound savings, whilst increasing their software license compliance record. Most organisations still have the ability to make additional savings across their asset base.

If you would like to see how Aim could help your organisation please contact us through our contact form